Gmail is a widely used web-based email client. Individuals and organizations both are users of the Gmail email client. But, for some organizations Office 365 is more suitable for business communication. Due to some reasons, users want to migrate Gmail to Office 365.
Here, Question arises that how to migrate it without risk? In this article, we are going to explain the ways to migrate email from Gmail to Office 365. Before going on the solution, you need to first know the important causes to migrate Gmail to Office 365.
Why Do Users Require to Export Gmail to Office 365?
There are some reasons to migrate Gmail to O365. We mention below:
- Office 365 provides large storage. So, users can keep all email without archiving.
- It provides to the users many advanced features that are not available in the Gmail email client.
- Office 365 has a simple user-friendly interface that provides drag and drop facilities to the users.
- Gmail requires synchronization, but Office 365 does not require synchronization.
- Office 365 gives many advanced features to the users as compared to Gmail.
These are some reasons to migrate Gmail to Office 365. And, if your condition is reversed and you want to export your data from Office 365 to Gmail. Then, you can read the informative blog that gives every essential information regarding reverse migration. Now, we are moving on to the solution to Migrate mail from Gmail to Office 365.
Manual Method to Import Gmail to Office 365
In this section, we are going to discuss the traditional procedure to convert Gmail to Office 365. Manual method completed within six steps. If you want to get better results, then you need to implement every step in the same sequence. Now, we move on to the solution to Gmail to O365 Migration
Step 1: Domain Verification
You are required to verify to Office 365, and you have your own domain you used for your Gmail Account. But if you are a user of Office 365 subscription, then you can just add users after creating them in Office 365. Domain verification is very important to Migrate Gmail to Office 365
Step 2: Create Users and Add them to Office 365
- Now, go to the Admin centre, and click on the Users << Active Users << More << Import Multiple Users option.
- Then, click on the Add a user << Import Multiple Users option. Here, download a sample excel sheet, and you can use it as a reference to add your users.
- Excel sheets or CSV files include the Username, First Name, Display Name, Age, Mobile Number, Emails etc.
- Then, click on the Browse from the Create and upload file screen.
- Now, tap on Verify, and click on the Next.
Step 3: Create a list of Gmail mailboxes to Migrate
- Sign in the G Suite admin panel using your credential, and select Users.
- Choose the list of users in Google admin center.
- Identify the users by email address and note the address.
- Login the Office 365 admin center << Users << Active users.
- Open your Excel, and enter credentials like email address, username, and password that you want to migrate.
- Then, save the file as a CSV file.
Step 4: Create Migration Endpoints with Gmail IMAP
Gmail IMAP plays a very essential role to migrate Gmail to Office 365. If you miss this step then you cannot completely migrate successfully. If you feel this manual process is risky and you want to get backup of your data at this time. So, you can try the IMAP Backup Tool to secure your data.
- Now, go to the Exchange admin center, and then click on Recipients << Migration << Migration endpoints.
- Tap on the New + icon, and select IMAP..
- Here, enter the details like IMAP server: imap.gmail.com, and Settings: default
- Tap on the Next. Here, establish the connection to the Gmail system. If this connection works, the Enter general information page opens.
- Here, type a Migration endpoint name in the enter general information page.
Step 5: Migrate Mailboxes by Creating Migration Batch
- In the Office 365 admin center >> Admin centers << Exchange << Recipients << Migration.
- Tap on the New (+), and then select IMAP migration << Next.
- click on the Browse, and select the CSV file for migration, then Next button..
- Now, open the Set the migration endpoint screen, select the migration endpoint that you created in the previous step and click Next.
- Continue with the default values and settings, and tap on Next.
- Type the Name of the migration batch in the box. Also, provide the names of the folders to exclude.
- Then, click on the Add (+) icon to add them.
- Now, start the batch page and provide the required options and start the migration.
Step 6: Update DNS Records for Migrating Directly to Office 365
- Go to the Admin Center << Settings on the left panel
- Tap on the Domains, and then choose your Domain name. It would normally show as Setup in progress.
- Here, you can get Another notification which would suggest Setup completed.
Drawbacks of Manual Solution to Migrate Gmail to O365
These are some drawbacks to migrate Gmail to Office 365. We mention below:
- Traditional method processes are very lengthy
- Required high speed internet connectivity.
- The user needs technical knowledge to implement this method.
- Manual methods take more time to complete.
If you want to overcome these limitations then you can follow the next section to get better results. Let us move on to the next alternative solution.
Quick Solution to Migrate Gmail to Office 365
In the above section, we have explained the manual solution to export Gmail emails to Outlook 365. To overcome all the drawbacks you can use the Gmail Backup Tool to migrate data from Gmail to Office 365. It is the most secure and reliable tool to use and get backup and export data Gmail to Office 365. Everyone can easily use this tool whether they have the technical knowledge or not. This tool works on advanced technology that helps to provide error-free outputs.
This article is all about how you can migrate Gmail to Outlook 365. We have discussed the manual approach that has many drawbacks and processes are very lengthy. Non-technical users cannot implement the traditional method. Then, We suggest the Gmail Backup Tool to overcome all the drawbacks, and a professional method to migrate Gmail to Office 365. It is the most secure and reliable software to get error-free results.