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Why Do You Need to Backup Office 365? A Detailed Explanation


Description:- People often asked – Why should I need to backup Office 365 email? Does it require? Hence, this article covers the answer of – Why we need to take backup of O365 account. So, keep an eye on it.

Why Do You Need to Backup Office 365? Think Thoroughly

Hello Everyone!

Do you know currently how many people are using Microsoft Office 365 account?

It is approximately 155 million active users or more than that around the globe who are working with the O365 suite. And, it is obvious – Office 365 is a powerful suite, has excellent applications (OWA, Skype, Hosted Services, Office Apps)to ensure complete business continuity, especially you only need to pay for what you have used. But here comes a big loophole in Office 365 – No Data Backup Feature is available. What?

If your organization is one of them who are working with O365 and think – Do I need to backup Office 365 email?

Yes! it is required to backup your critical email data of Office 365 to safeguard yourself from external & internal threats that cause unpleasant data loss scenarios. No matter how big or small is you firm, the data is important for all. Therefore, read more and know Why do I need to backup Office 365 email data and How do I need to backup Office 365 mailbox?

Data On Cloud Does Not Require Local Backup – Is it true?

The very first thing that we need to remove from the mind is that – the data on cloud is safe and does not need to be back up. It is a completely false statement and does not make any sense with reality. Although, the application based on cloud architecture such as Office 365 has its advantages that are far better than on-premises services. This is the reason why a large number of population switching from on-premises services to SAAS based applications.

Furthermore, it is not Microsoft’s duty to keep a backup of your Office 365 account, it is truly your obligation. In fact, in the agreement, Microsoft clearly states that – “We strive to keep the Services up and running; however, all online services suffer occasional disruptions and outages, and Microsoft is not liable for any disruption or loss you may suffer as a result. We recommend that you regularly backup your content and data that your store on the services or store using Third-Party Apps and Services.”

In fact, it is found that approximately 32 % of Organizations faced the data loss in the cloud. The possible reasons are User error, Accidental deletion, and Hacking attacks. Therefore, if you are serious about your O365 data protection, then it is important to backup your Office 365 mailbox data now.

But, How Do I Need to Backup Office 365?

It is evident from above that, there is no backup solution available in Office 365, which is true. Majorly, all the data loss is happened because of accidental deletion. To prevent this situation, there is a feature of the retention policy in Microsoft Office 365 that has a limitation of a limited time period. But, again it is not an ideal backup solution. In case, if the end-user of your organization intentionally deletes the data of Office 365 account and the retention period get expires, the deleted data become unrecoverable. Adding to it, there are many internal threats which permanently deletes the information saved in Office 365 mailbox to ruin the company valuable assets.

Fortunately! There is a one sure shot solution i.e., SysTools Office 365 Backup Software. It is a fully committed software solution use to save a copy of Office 365 emails, contacts, and calendar entries into local system in your favourite PST or EML file format.

It is a great utility that based on cloud-to-local backup architecture. With the same utility, one can restore the PST file into any Office 365 account without any constraint. The best part is, one can take backup of all Office 365 plans, including – Office 365 A1, Office 365 A3, Office 365 A5, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Exchange Online Plan 1, Exchange Online Plan 2, Office 365 Business Premium, Office 365 F1, Office 365 Business Essentials. Even, one can save the Office 365 shared mailbox data on the local system either in PST or EML file format. By doing this, one can easily take backup of Microsoft Office 365 account and prevent all the catastrophic data loss situations.

What Say, Are You Ready to Backup Office 365 Email?

After reading this write-up, you will get well aware of – Why do you need to backup Office 365 data? It is clear from above that Microsoft is always responsible for infrastructure failure and not for any other thing. So, always take the help of third-party software and securely create a backup on your system and safeguard it from data loss situation.

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